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You’ve got other options for displaying the Ribbon as well, and these options also work with both the simplified and classic Ribbons. That works for both the simplified Ribbon and the classic one. (The tabs above the Ribbon stay visible.) To make them reappear, press Ctrl-F1 again. Also note that you can use the search bar above the Ribbon to find commands, as I’ll discuss in the next section of this story.Īs in previous versions of Outlook, if you want the Ribbon commands to go away completely, press Ctrl-F1.

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To find out which commands live on which tabs on the Ribbon, download our Outlook for Microsoft 365 Ribbon quick reference. Right-click any of them and select Pin to Ribbon to do it. You can also add any task from the drop-down menu to the simplified Ribbon itself. Select the task you want to do, and you’re set. There’s also a three-dot icon at the right end of the Ribbon click it and a drop-down menu appears with several tasks you might want to do related to the Ribbon tab you’re currently on - for example, managing junk mail if you’re on the Home tab. If a button on the simplified Ribbon has a caret on it, you can click it to see a drop-down menu with related tasks. However, you don’t necessarily have to go back to the full, classic Ribbon if you are looking for a specific task. Here’s the stripped-down, simplified Ribbon, which shows only the most commonly used commands. To get the classic Ribbon back, click the caret again (it’s now upfacing). The Ribbon narrows considerably and shows only the most common tasks you need to do, giving you more screen real estate to do your actual work. To switch from the classic Ribbon to the simplified one, click the small down arrow (also called a caret) in the lower right-hand corner of the Ribbon. If you need a refresher, see our Outlook 2010 cheat sheet.) IDGįor those who like the “everything-but-the-kitchen-sink” look, the classic Ribbon is still available in Outlook. (Because the Ribbon has been included in Office applications since Office 2007, we assume you’re familiar with how it works in general. You can switch back and forth between the new simplified Ribbon and the classic one with a single click.

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You can now use a simplified Ribbon that shows only the most frequently used features, rather than the full panoply of what’s available to you in Outlook. The Ribbon interface that you came to know and love (or perhaps hate) in earlier versions of Outlook has gotten a nice tweak for those who prefer simplicity to an everything-but-the-kitchen-sink look. Share this story: IT folks, we hope you’ll pass this guide on to your users to help them learn to get the most from Outlook for Microsoft 365/Office 365 in Windows.

(If you’re using the perpetual-license Outlook 2016 or 2019, see our separate Outlook for 20 cheat sheet.)

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We’ll periodically update this story as new features roll out. This cheat sheet gets you up to speed on the features that have been introduced in the Windows desktop client for Outlook in Office 365 and Microsoft 365 since 2015.

Microsoft office email 365 how to#

Office 365: How to pick the best one for you“) Confusing matters even more, Microsoft has recently renamed some, but not all, of its Office 365 subscriptions under the “Microsoft 365” moniker, which generally means the plan includes everything from the old Office 365 plans plus some additional features and apps. (For more details, see ” Microsoft Office 2019 vs. When you purchase a perpetual version of the suite - say, Office 2016 or Office 2019 - its applications will never get new features, whereas Office 365 apps are continually updated with new features.

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Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

Although you may have been using Outlook for some time, you might be missing out on some of its worthwhile features. If you’re using an email client rather than a cloud-based email service, there’s a very good chance that you’re using Microsoft Outlook, the most popular Windows-based piece of email software. An estimated 306.4 billion emails were sent every day in 2020, according to Statista - a figure that the market research firm expects to grow to 376.4 billion daily emails by 2025. Email, the mainstay of workplace communications, is stronger than ever.